Manager Assistant a personal assistant for founders and managers

Finds the patterns you can't see from inside the week, and nudges you right before they repeat.

It reads Todoist, Google Calendar and HubSpot, read only, plus a two-minute Friday check-in. It waits for evidence, asks for your approval, then helps you practice one rule at a time.

64+weeks of history
233tests
5connectors
1pattern active at a time

Names, companies, tasks and numbers are fictional. Two parts are a concept, not built yet: the “someone is waiting on it” split and the one-click message. The rest is the app's real flow.

manager assistant · patterns demo · fictional data
Week 41 · Oct 5 to 9
Your week
Moved again.
Done0
Moved0
Mon05
Tue06
Wed07
Thu08
Fri09
Reply to Brightline legal
Due Mon
RS
1:1 with Eli
Mon 14:00
EK
Send Halcyon proposal
Due Tue
JMAL
Hiring sync
Tue 11:30
TANB
Board deck v3
Due Wed
LWCF+3
Approve Q4 budget
Due Wed
CF
Q3 numbers with the CFO
Thu 10:00
CF
Sprint review
Thu 15:00
OPDS
Staff engineer interview
Fri 10:30
DV
Weekly update to the team
Due Fri
TM+9
Write Q1 hiring plan
Mon
Write Q1 hiring plan
Tue
Write Q1 hiring plan
Thu
Write Q1 hiring plan
Fri → next week
Write Q1 hiring plan
Due Mon
Moved 1×
Write Q1 hiring plan
Due Mon
Moved 1×
Mon→Tue→Thu→Fri→next week
Reply to Brightline legalMonRS
1:1 with EliMonEK
Send Halcyon proposalTueJMAL
Hiring syncTueTANB
Board deck v3WedLWCF+3
Approve Q4 budgetWedCF
Q3 numbers with the CFOThuCF
Sprint reviewThuOPDS
Staff engineer interviewFriDV
Weekly update to the teamFriTM+9
Manager Assistant reads the tools you already use.
No manual tracking. Just two minutes on Fridays.
Todoist
0 tasks · read only
Google Calendar
0 meetings · read only
HubSpot
0 deals · read only
Weekly check-in
2 minutes, every Friday2 min, Fridays
Manager Assistant
0 signals found
Stepping outside the week
moved 3×
rescheduled 2×
no follow-up in 48h
"no time for strategy"
overdue 12 days
focus block moved
intro never sent
moved 5×
From the inside, it's a busy week.
From the outside, it's a pattern.
W36
W37
W38
W39
W40
W41
W36
Manager Assistant
Pattern found · Friday, Oct 9
When someone is waiting on it
0%
When only you would notice
0%
Tasks finished by their first due date, last 6 weeks.
Evidence
4 of 41 signals
TODOIST
Write Q1 hiring plan
moved 7×
TODOIST
Career plan for Dana
moved 5×
GOOGLE CALENDAR
Focus block: pricing
moved 4×
HUBSPOT
Intro to Kestrel AI
not sent, 9 days
Read only. It never edits your tools.
Reject
Approve
Approved. Your one active pattern. Rejected. It won't be proposed again.
Manager Assistant · pattern found
You deliver what people are waiting for.
You postpone what only you would notice.
41 signals · 6 weeks · Todoist, Google Calendar, HubSpot
One pattern.
One rule.
It suggests three. You pick the one you will actually do.
Choose a rule
Pattern: work with no audience gets moved
Give it a witness
Tell one person when it will be done.
Shrink it
Moved twice? Cut it to a 25 minute first step.
Pin it
Solo focus blocks can only move within the same day.
Start practicing
Practicing · day 1
Review in 28 days
A nudge at the moment it matters.
Monday
Oct 12
08:45
08:00
09:00
10:00
11:00
12:00
Standup
Write Q1 hiring plan
09:00 to 10:30 · moved 7×
Halcyon call
11:00 to 11:45
Manager Assistant
now · 08:45
In 15 minutes: Write Q1 hiring plan.
You moved it 7 times. Give it a witness: tell Dana when it lands.
Message Dana
To: Dana · direct message
Send
Sent 08:47
Draft sent to Dana. Hiring plan: done. 11:52
Day 28 · review
31% → 31%
of the work only you would notice, now done on time.
Pattern replaced
Q1 hiring plan shipped in week 42. Next pattern waits in the queue.
Work only you would notice
done on time, per week
Write Q1 hiring plan
Done · week 42
Shipped
Manager Assistant
See the patterns you can't.
Reads your Todoist, Google Calendar and HubSpot. Finds the pattern. Nudges you when it matters.
Todoist
Google Calendar
HubSpot
Weekly check-in